Data Handling Policy
Mascot Junction, Inc. is committed to protecting the privacy and confidentiality of all data pertaining to students, teachers, and staff of the institutions we serve. This policy outlines our limited data collection practices, our commitment to secure handling, and our firm non-disclosure standards regarding personally identifiable information (PII).
Scope of Data Collection and Usage
Mascot Junction, Inc. only collects data strictly necessary for the fulfillment of our custom printing and promotional product services.
- Student Data: Student PII is not collected unless absolutely necessary for the customization of individual student signage (e.g., promotional yard signs). In such rare instances, we limit data collection to only the first name of the student.
- Teacher and Staff Data: We collect and retain contact information (names, titles, school email addresses, and phone numbers) exclusively for the purpose of order processing, proof review, approval, invoicing, and contract management. This information is used solely for official communication related to the delivery of services under the contract.
- Data Minimization: We adhere to the principle of data minimization, meaning we only process the minimum amount of data required to complete a specific service or contractual duty.
Data Sharing and Confidentiality
Mascot Junction, Inc. operates with strict confidentiality standards regarding client data:
- Sharing with Print Partners: Any necessary data (e.g., limited student first names or final print specifications) is only shared with our trusted, specialized print partners for the sole purpose of product production and fulfillment. These partners are vetted to ensure they maintain appropriate data handling safeguards.
- No Sale of Data: Mascot Junction, Inc. does not sell any identifiable information (Student, Teacher, or Staff) to any third parties.
- Third-Party Disclosure: Identifiable information is not disclosed to any third parties outside of our verified vendor network unless required by law or judicial process.
Marketing Communications Data
We maintain separate mailing lists for teachers and staff who request to receive information about our K-12 specialized products and services:
- Marketing Activities: We conduct marketing campaigns via email and physical catalog mailings to teachers and staff contacts.
- Third-Party Sharing for Campaign Execution: These mailing lists are shared with trusted third parties solely for the purpose of executing Mascot Junction's marketing campaigns (e.g., bulk email distributors or print/mailing houses). This sharing is for distribution purposes only.
- Data Use Limitation: We confirm that we do not sell this marketing data to other parties; it is used exclusively for Mascot Junction’s marketing purposes.
Data Security and Retention
Mascot Junction, Inc. employs industry-standard administrative, physical, and technical safeguards to protect data from unauthorized access, disclosure, alteration, and destruction.
